Position - Wholesale Administration Assistant

Wholesale Administration Assistant
THE ROLE
Reporting to our Wholesale Manager your role will support administrative processes & general operational support to the wholesale team, agents, and our wholesale customer base. You will ensure end to end facilitation of wholesale needs in a deadline driven fast paced environment on a casual basis. This role is suitable for someone looking for school hours between Monday and Friday.
RESPONSIBILITIES
- Provide general administrative support to Wholesale Manager
- Assist Wholesale Coordinator to collate and ship SMS/TOP samples
- Generate ad hoc JOOR reports
- Import JOOR orders into Netsuite
- Fulfill and invoice Wholesale sales orders in Netsuite
- Work with Warehouse Coordinator and USA 3PL to ensure efficient pick, pack & dispatch of all Wholesale orders
- Update/monitor AU and US Wholesale Pack & Hold Sheets in line with upcoming company launches and delivery requirements
- Request invoice payments from AU and US Wholesale customers using PayPal/Netsuite
- Work with Spell Accounts department on reconciliation of accounts
- Apply PayPal payments in Netsuite
- Email tracking information to Wholesale accounts
- Respond to Wholesale email enquiries
- Process RA and reorder requests
- Collate digital assets
ABOUT YOU
You are extremely organised and thrive under pressure with an ability to communicate effectively to external and internal stakeholders. You enjoy working as part of a team, but you're able to work independently and prioritise your own workload, as well as having the ability to be self-motivated and focused. Experience in NetSuite, JOOR and google docs will be highly regarded.
ESSENTIAL
- Proven experience within an administrative or team assistant role
- Excellent interpersonal and communication skills
- Ability to work independently and as part of a team
- Outstanding attention to detail
- Excellent time management skills and the ability to priorities duties according to importance
- Ability to work well under pressure
DESIRABLE
- Experience using NetSuite
- Knowledge of wholesale processes
- Experience using JOOR
- Experience within the fashion industry
- Can do attitude with a willingness to learn
BENEFITS
- Finish at 3pm on Fridays
- Open plan office space
- Clothing allowance and generous staff discounts
- Supportive work environment
HOW TO APPLY FOR THIS ROLE
To apply, please forward your resume and cover letter outlining your suitability for the role to careers@spell.co
At Spell our vision is to inspire, beautifully – in harmony with people and planet and we are committed to providing Equal Employment Opportunity for all.